Policies and Procedures
Who Can Teach?
Intersession class instruction is open to regular and adjunct faculty members and graduate teaching assistants (GTAs) approved by their department. Interested instructors are encouraged to submit a course proposal or contact the department for specific course needs or guidelines.
Instructor compensation for teaching Intersession classes will be transferred to the college in which the course is housed. The college will pay faculty.
Faculty Member Overload
Intersession overloads apply to nine-month faculty members who select salary compensation for teaching Intersession and have a full-time (ten-tenths) appointment during the pay period when the Intersession salary compensation is paid. Nine-month faculty who teach during the summer may or may not be on overload depending on their appointment status at the time the Intersession salary compensation is paid. All full-time (ten-tenths) twelve-month faculty members who select salary compensation from K-State Global Campus for teaching an Intersession class will be on overload. Overload salary compensation requires additional approvals (via EIS) from the Dean of Global Campus and the Provost or appropriate Vice President depending on where the instructor's full-time appointment originates.
Instructors are asked to provide the building and room number of the classroom they would like to use for Intersession. In most cases, it is possible to schedule the requested room. Keep in mind that it may be necessary to change the location of your class based on enrollment capacity or availability of space during the Intersession period. Room Scheduling, in the Facilities Department, has the final say on room assignments. If a room must be changed, K-State Global Campus will notify both the instructor and the students by email. In addition, the web page information will be changed to reflect the new room.
It is recommended that if a room is changed, the instructor should place a sign on the old room's door directing students to the new room on the first day or two of class.
Rosters and Grade Reporting
Rosters and Grade Reports will be done in KSIS. The same process will be used as for all other classes. If a student does not appear on your roster, ask the student if he or she registered/enrolled for the class.
Changes to Your Course/Class
If changes need to be made to your class, please contact Jo Maseberg-Tomlinson, Intersession program coordinator, to implement the changes in EIS. In some cases, such as changes in instructor payment method, starting or ending dates, or credit level, the class will have to go through the approval process again. Other changes, such as materials fees, do not require reapprovals.
If you indicate that a textbook is required for your class, you will be contacted directly by the Campus Bookstore. They will ensure that the correct textbook materials are ordered for your class.
Board of Regents Guidelines
Class Requirements and Credit
Detailed information about Board of Regents guidelines for class development is available on their website.
The specific minimum numbers of contact hours required for a class are as follows:
- 1 credit hour – 12.5 hours
- 2 credit hours – 25.0 hours
- 3 credit hours – 37.5 hours
Only 1 hour of credit can be offered in one week; therefore, a 3-credit-hour class must be offered over three weeks. A week is defined as Sunday through Saturday.
Classes numbered 000 through 499 are offered for undergraduate credit.
Classes numbered 500-799 are offered for both graduate and undergraduate credit.
Classes numbered 800-999 are offered for graduate credit.
Tuition and Fees
Students will be charged the posted K-State Global Campus tuition and fees, which may include material fees, special and health fees, specific college fees, and online class fees.
January and May Intersession grades are due within five business/week days after the completion of the class. Grading is done in KSIS just like all other classes.
August Intersession exception: August Intersession grades are due at the end of the semester grade processing date, which may occur prior to the five days policy.
If grades are not submitted by this date, the grades will be automatically changed to Not Reported (NR).
K-State Global Campus will promote classes submitted and approved by the course proposal submission deadline for each semester.
Each instructor will receive email notification to check the current enrollment in their class(s) prior to the start of Intersession.
If the class is above the minimum enrollment indicated on the compensation agreement, the class will automatically be considered a "Go." If the number of enrollments is close to the minimum, the instructor will be consulted as to what he or she would like to do. Options include canceling the class at that time, waiting additional time so that a concerted marketing effort can be done by the instructor, or running the class at less compensation. Enrollment is permitted until the first day of class, so the figures available at the beginning may not reflect the actual enrollment. If the enrollment is very low, the class will be canceled at that time.
Students will be notified by email if their class is cancelled.