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Conference Services

Event planning is a specialized profession requiring strong organization skills, high attention to detail, and the ability to effectively and efficiently manage all aspects of conference coordination to successfully achieve program objectives. As the university-appointed office for facilitating workshops, symposia, conferences, and group meetings, our professional conference services team offers a wealth of experience and expertise in conference management. 

Comprehensive planning services are available for your program, including:

Virtual Meetings

We collaborate with campus partners if you need a portion of or the entire event live streamed, or if you would like to host a virtual meeting or webinar.

Virtual events have become an important tool for remote learning and meetings. Hosting an event via Zoom provides an opportunity to accomplish meeting objectives through lectures, keynote presentations, panel presentations, breakout sessions and attendee engagement. We are here to support your virtual event in these areas:

  • Meeting format and setup
  • Attendee registration and sign-in
  • Security to ensure only registered attendees can access the meeting and to prevent Zoombombing
  • Technical support and practice sessions
  • Audience engagement tools including polling, chat, audio/video and breakout rooms
  • Moderator support to manage your virtual event behind the scenes, including attendee engagement
Marketing and Communications

Our marketing and communications unit includes experts in marketing and promotion planning, content development and editing, graphic design, web development, and postal mail and email facilitation. We can help you develop, design, and execute your marketing plan—including handling all printing, mailing and electronic promotion.

Site Selection and Contract Negotiation

Our team works with campus, local, and national venues. Whether we are securing a conference facility or your keynote speaker, we are experienced at negotiating contracts that are cost-effective and work to your advantage.

Registration

Our dedicated registration team receives event registrations securely online, by mail, phone, or fax. We work with you to develop a registration website customized to your unique event. Our team can travel to your event to manage all on-site registration needs.

Speaker Arrangements

We partner with you to secure speakers, negotiate contracts, and assist with travel arrangements.

Financial Management

Our budgeting system aids in determining program options and registration fees necessary to support your event's bottom line. Once all income is processed and expenses are paid, we supply a detailed financial report to help with evaluation and future planning.

On-Site Facilitation

Our team will attend your conference to oversee all your on-site needs. From solving audiovisual issues to handling on-site registration and special requests, our experienced conference professionals will take care of every need that may arise during your event.

Continuing Education Credits

Many programs offer continuing education credits to participants for their licensure and professional development needs. We understand the ins and outs of this system, including how to record attendance, issue certificates, and report to the accrediting body. We also store and maintain records of continuing education activity.

Evaluation

Our team can help prepare, administer and tabulate customized evaluations. We can disseminate paper or electronic surveys and organize the results in an easy-to-read format to help you plan your next event.