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Manhattan, KS 66502

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Program Associate, UFM Community Learning Center

K-State Global Campus
UFM Community Learning Center
Program Associate (Program/Project Associate)


Position Description

The program associate is responsible for a variety of Global Campus/UFM activities including managing and scheduling staff for all swim program activities including swim lessons, lifeguard staff for swim teams, and supervisors for groups and special events sponsored or hosted by UFM. In accordance with UFM and KSU Ahearn Users policies, the program associate coordinates the UFM swim program and oversees outside groups using the KSU Ahearn Complex, manages the UFM physical plant and assists the director and other program coordinators with projects that arise.

The incumbent reports to the UFM education coordinator.

Staffing Management and Supervision - 35%

  • Coordinate and ensure adequate staffing for UFM campus aquatics classes and other activities, including swim teams, groups and special events utilizing appropriate electronic resources.
  • In collaboration with the swim program supervisor, determine program staffing needs, advertise job openings, review applicants, schedule interviews, interview and hire staff, and train, discipline, support, and evaluate staff.
  • Follow and enforce all policies and procedures for UFM Swim Program staff, as indicated in the UFM Swim Staff Manual.
  • Disseminate and collect completed employment staff paperwork and report dates of hire and dates of termination, in accordance with university, state and federal laws.
  • Coordinate and assist with training of all swim staff, including lifeguards, water aerobics instructors and swimming lesson instructors.
  • Coordinate with the swim program supervisor to manage swim program monthly timesheets.
  • Oversee the daily supervision of swim program supervisor and swim staff.

Program Coordination - 30%

  • In collaboration with the education coordinator, manage Global Campus/UFM program activities and outside groups in the KSU Ahearn complex.
  • Coordinate contracting and event management for off campus groups using the Ahearn Complex. This includes communicating with on- and off-campus groups, determining space availability, staffing, services, and financial transactions. Follow and enforce all KSU Ahearn Complex policies and procedures as indicated in the Ahearn User’s Manual.
  • Facilitate the cleaning and maintenance of Ahearn 301 and Ahearn 304; train instructors on sound system.
  • Address any program issues that may arise, including but not limited to staffing issues, severe weather, facility conditions and patrons.
  • Ensure positive UFM relationships with patrons, partners and the public; be available on-site as needed during program activities.
  • Coordinate with UFM registration staff to reconcile staffing and changes to classes.
  • Ensure adequate supplies and equipment for all aquatics activities and classes.
  • Complete other tasks as assigned by UFM education coordinator or executive director.
  • Represent Global Campus and UFM at KSU Ahearn Users Group meetings.
  • Manage assigned university keys, including storage, inventory, use, checkout and check-in for instructors and groups.

Physical Plant Coordinator - 20%

  • Responsible for working with the UFM executive director to coordinate maintenance and repair services necessary to maintain safe and proper operation of the physical plant, including but not limited to: pest control, heating and air conditioning services, cleaning services, facility repairs, lawn and property maintenance and snow removal. Coordinate cleaning of common areas such as refrigerators, kitchen area, and classrooms. Organize servicing the dehumidifier. Oversee general yard maintenance.

Other Program Activities - 10%

  • Assist with other UFM projects as assigned. This may include assisting the executive director or other program associates with special projects; maintain statistics and records for assigned projects.
  • Proof catalog copy; assist with catalog distribution.
  • Serve as backup for UFM reception and registration as needed.
  • Participate in UFM staff meetings.
  • Other duties as assigned.

Minimum Requirements:

  • High school diploma and two years of relevant experience
  • American Red Cross Lifeguard certification or ability to meet certification requirements

Preferred Qualifications:

  • Two- or four-year college degree
  • American Red Cross Water Safety Instructor (WSI) or equivalent certification
  • American Red Cross Lifeguard Instructor (LGI) certification
  • Experience supervising, managing and disciplining employees

Knowledge, Skills and Abilities:

  • Knowledge of the Learn-to-Swim Red Cross Swim Program
  • Ability to work and communicate positively with diverse groups of people to include staff, parents, children, coaches and the general public
  • Excellent communication skills, both written and oral
  • Ability to work with minimum supervision and be detail-oriented
  • Strong interpersonal, leadership and teamwork skills
  • Strong administrative skills with a proven record of managing multiple projects and priorities simultaneously
  • Strong skills in organization, time management and follow up
  • Must be self-directed with the ability to meet multiple deadlines
  • Ability to use critical thinking to analyze and interpret data and information

Other Requirements:

  • Applicants must be currently authorized to work in the United States at the time of employment.
  • If not lifeguard certified, must be capable of meeting certification requirements. Certification will be provided by UFM.
  • Work hours for this position include daytime and evening hours, including weekends depending on activities and events. Must be available on-site as needed during program activities scheduled during non-standard business hours. The expectation is that the person in this position will work a 40-hour week.

Appointment conditions: Unclassified, term, non-exempt, 12-month appointment

Inclement weather designation: Non-essential

Salary Range/Pay Rate: $16.31-25.27/hour

Please note: the minimum pay rate for this position is $16.31/hour. Actual pay rate will be determined based on the candidate’s experience, education, internal equity and departmental funding. Offers are typically made between the minimum and midpoint of the pay rate range. The range indicated includes both the typical hiring range and potential future progression.

Submit your application and required materials via the Kansas State University K-State Jobs applicant portal. http://careers.k-state.edu/cw/en-us/job/

Application materials should include:

  • Cover letter addressing your qualifications and skills related to the position
  • Resume or curriculum vita listing education and employment history
  • Three professional references including name, address, phone number (mobile number if appropriate) and email address

Screening of applicants begins immediately and will continue until the position is filled. For best consideration, apply by Sept. 13, 2019.

Kansas State University is an equal opportunity employer of individuals with disabilities and protected veterans.

Background check required. Kansas State University actively seeks diversity among its employees.