This position exists to facilitate purchasing, vendor payments, various consortium billing/accounts receivable, inventory, grants and other functions as needed within the Global Campus financial and administrative operations (FAO) unit. The incumbent must be innovative and recommend improvements in work duties. The duties of this position are complex and diverse, which requires analytical thought, independent judgment, and careful interpretation of Global Campus and University policies and procedures to ensure the FAO unit operates efficiently and meets the business needs of Global Campus.
This position is expected to work with little supervision and communicate regularly with his/her supervisor. The individual in this position must be able to solve issues and prioritize responsibilities. Work is performed using considerable independent judgment in interpreting and applying established accounting procedures and regulations.
This position reports to the director of financial and administrative operations
Payment Processing – 45%
- Manage processing of remittances to all vendors with the exception of those for the conference unit.
- Reconcile monthly vendor statements to determine outstanding items.
- Audit invoices or requests received for appropriate information and account numbers and verify them for proper authorization. Work with Global Campus staff for invoices requiring further information and ensure return for completion of payment.
- Assign object codes, prepare appropriate documents and submit to Financial Services Accounting for processing in a timely manner.
- Post charges to the Global Campus MIP accounting system.
- Post credit correction entries and transfer of payment entries to the accounting system as needed.
- Manage any internal billings within Global Campus sections.
- Ensure accurate and prompt payments are made, following University and Global Campus policies and procedures at all times.
Purchasing – 20%
- Provide appropriate information and advice to Global Campus staff and University departments to ensure all Global Campus supplies and equipment are purchased from authorized vendors.
- Utilize established purchasing procedures and regulations and use independent judgment in their interpretation and application to complete work. Maintain knowledge of what must be purchased on State contract or from selected vendors or other State agencies and interact with the university’s Financial Services Purchasing office and the State of Kansas Division of Purchases.
- Complete appropriate University and State forms (APV’s, PRs, etc.), including writing specifications for bids when needed and obtaining appropriate Global Campus and University approvals.
- Maintain the Global Campus office supply inventory which includes purchasing necessary office supplies to stock the supply area and purchasing other non-stocked items upon request.
- Manage the purchase and set-up of all computer equipment for Global Campus staff to include working with the university information technology department to ensure computers are set up properly with needed programs/software.
Inventory Management – 10%
- Develop, implement and administer automated inventory of capital equipment, property and supplies.
- Reconcile physical inventory records and maintain the inventory tracking system.
- Seek authorization for disposal or transfer of property and make final arrangement for disposal of property.
Consortium Tuition Management – 10%
- Validate and invoice KSU tuition assessments for various consortium programs. Tuition for these programs is initially collected at the collaborating university and then paid to Kansas State University upon invoicing.
- Ensure accurate invoicing for each program.
- Deposit funds received into the corresponding Global Campus internal accounts.
- Follow standard 30/60/90-day collection procedures to ensure compliance among the reciprocating institutions.
Unit/K-State Global Campus/University Responsibility – 15%
- Prepare and submit monthly sales tax reports to the Financial Services fund balancing section and post collection agency fees into the internal accounting system.
- Manage all Global Campus work orders with K-State Telecommunications work orders to streamline all telephone repairs and/or services.
- Provide information to facilitate Global Campus printing services for on- and off-campus vendors.
- Prepare and post monthly credit card charges to appropriate internal accounts.
- Assist with copier maintenance for the copiers in the Global Campus building.
- Maintain confidentiality of records as required.
- Provide assistance for both accountant I and accountant II duties in their absence or when those positions are vacant.
- Maintain back-up training for accountant I and accountant II positions to include knowledge of budget transfers, deposits, time and leave, payroll, FIS statement processing, and assisting with customer service needs in the FAO unit.
- Serve on unit and K-State Global Campus goal teams or project teams as requested.
- Participate in K-State Global Campus professional development opportunities.
- Assist the FAO director by preparing and analyzing special reports and managing special projects as assigned.
- Complete other duties as assigned.
- High school diploma
- One year of relevant experience
- Two- or four-year degree
- College-level courses in accounting and computers
- Five years of progressively responsible experience in office work with an emphasis on accounting
- Demonstrated dependability and customer service experience
- University or academic experience with knowledge of Kansas State University
Knowledge, Skills and Abilities:
- Excellent accounting, mathematical and computer skills
- Knowledge of accounting principles, practices, and standards
- Ability to process information with a high degree of accuracy.
- Advanced computer skills to include Microsoft Office Suite programs to include Word, Access and Excel and Microsoft Office 365 web-based products.
- Experience using financial management software such as PeopleSoft and eForms.
- Ability to understand, interpret and implement policy and procedures and to problem solve effectively
- Excellent oral and written communication skills
- Ability to organize, prioritize and proceed on own initiative and pay close attention to detail
- Ability to work with a very diverse client group and to establish and maintain effective working relationships.
- Ability to create and understand spreadsheets that include formulas
- Ability to work independently and as part of a team
- Ability to research and solve problems independently
- Ability to use critical thinking to analyze and interpret data and information
- Ability to determine deadlines, set priorities and meet established timelines
- Demonstrated ability to manage projects from inception to completion with little supervision and a high degree of accuracy
- Discretion in handling confidential information and materials
- Applicants must be currently authorized to work in the United States at the time of employment.
Appointment conditions: Unclassified, regular, non-exempt, 12-month appointment
Inclement weather designation: Non-essential
Salary Range/Pay Rate: 06A $14.79-22.17/hour
Please note: the minimum pay rate for this position is $14.79/hour. Actual pay rate will be determined based on the candidate’s experience, education, internal equity and departmental funding. Offers are typically made between the minimum and midpoint of the pay rate range. The range indicated includes both the typical hiring range and potential future progression.
Submit your application and required materials via the Kansas State University K-State Jobs applicant portal. https://careers.k-state.edu/cw/en-us/job/508779/accountant-i
Application materials should include:
- Cover letter addressing your qualifications and skills related to the position
- Resume or curriculum vita listing education and employment history
- Three professional references including name, address, phone number (mobile number if appropriate) and email address
Screening of applicants begins immediately and will continue until the position is filled. For best consideration, apply by Feb. 16, 2020.
Kansas State University is an equal opportunity employer of individuals with disabilities and protected veterans. Background check required. Kansas State University actively seeks diversity among its employees.