Program Coordinator (Program/Project Coordinator)
K-State Global Campus
UFM Community Learning Center
Program Coordinator (Program/Project Coordinator)
This position facilitates the coordination and delivery of university recreational and fitness credit courses in the Colleges of Agriculture, Arts and Sciences and Health and Human Services. This position also serves as the K-State Global Campus /UFM coordinator for programming focusing on classes that target area participants age 55 and over.
This position is expected to work with departmental faculty to develop, coordinate and maintain courses and programs that enhance experiential learning opportunities for K-State students and that enhance the mission of the colleges and departments. This position recruits and oversees the hiring process and course delivery requirements for all adjunct faculty contracted to teach recreational credit courses.
The incumbent works with entities across campus and in the community for the coordination of assigned programs. The person in this position is expected to represent K-State Global Campus and UFM Community Learning Center as requested on campus and community committees and project teams.
This position reports to the executive director of UFM Community Learning Center.
Recreational Credit Course Management (65%)
- Serve as the contact person for the management and administration of all recreation and fitness credit courses.
- Develop a strategic plan to include goals for number of classes to be offered using data to inform course scheduling frequency and timing.
- Maintain positive communication with department heads and ensure they have awareness of course offerings and content.
- Recruit instructors, negotiate instructor contracts and coordinate departmental approvals.
- Monitor course syllabi to be sure they are updated and have measurable outcomes.
- Assist adjunct faculty to ensure quality credit course delivery.
- Initiate and coordinate class scheduling in EIS within established timelines for student enrollments.
- Coordinate class locations, working with campus and community resources to secure room reservations.
- Work with UFM and Global Campus marketing staff members to coordinate and implement marketing plans.
- Monitor enrollments and adjust class size as needed for recreational credit classes.
- Initiate instructor invoice, request instructor payment and department fee payment and supervise budget for each offering.
- Ensure that grades are submitted in a timely manner
- Prepare semester participation and financial reporting to be submitted to the UFM Director and create spreadsheet for department fee transfer request.
Enrollment/Financial Management (15%)
- Responsibly manage financial aspects of assigned programs/courses while meeting K-State Global Campus goals of increased revenue.
- Process payment of all invoices in a timely manner.
- Ensure that all enrollment and expense information is entered correctly for instructor and facility payment and revenue distribution.
- Monitor and report programmatic changes that impact the established Recreational Credit Course Program budget.
- Coordinate with the UFM Director and Global Campus administration and finance office for the transfer of funds to the appropriate college and/or department for each course.
- Provide reports on enrollments and the division of class fees to the UFM Director on request.
Manhattan Lifetime Learning Program Course Coordination (15%)
- Organize three to four courses each semester targeted toward older adults in the Manhattan area.
- Set special events or trips when possible and when it fits with the overall program vision.
- Set dates and schedule meeting space for each course and event.
- Determine instructors as needed.
- Submit each semester’s class plan with descriptions and other details for publication in the UFM catalog by the established deadline.
- Host or find volunteers to host each class meeting, document attendance and provide support to students and the instructor.
UFM/Global Campus/University Responsibility (5%)
- Complete annual UFM/Global Campus goals as assigned.
- Participate in UFM and Global Campus meetings and professional development activities.
- Participate in campus programming related to student needs, retention or student services, diversity events, leadership programs and other campus programs that would expand knowledge.
- Contribute information about assigned programs for inclusion in publicity efforts.
- Participate in community activities and participate in at least one community collaborative organization to enhance UFM community networking.
- Help with catalog distribution and other tasks necessary for the good of UFM.
- Bachelor’s degree. This position may use an educational equivalency as determined relevant by a hiring manager.
- Two years of relevant experience
- Work experience in higher education or other relevant experience
- Demonstrated experience in program development
- Experience writing performance objectives with measurable outcomes
- Leadership and supervisory experience
- Background in higher education and/or teaching with technology
Knowledge, Skills and Abilities:
- Excellent interpersonal and communication skills both written and oral
- Ability to effectively work and communicate with diverse groups
- Proven record of organizational and administrative skills including the ability to simultaneously manage multiple projects
- Ability to work independently or as a team member
- Understanding of technology as it relates to delivering course information to students
- Computer skills including use of Microsoft Office, use of databases and electronic communication applications
- Familiarity with KSIS and Canvas or similar learning management and student information systems
- Knowledge of the Manhattan community
- Applicants must be currently authorized to work in the United States at the time of employment.
Appointment conditions: Unclassified, regular, exempt 12-month appointment
Inclement weather designation: Non-essential
Salary range: 08A $40,576 - 62,882/year
Anticipated hiring range: $40,576-55,000/year
Work location: UFM Community Learning Center, 1221 Thurston Street, Manhattan, Kan. This position may be eligible for a hybrid work arrangement. Details of an individual’s remote work arrangement will be finalized with selected candidates directly as part of the hiring process.
Submit your application and required materials via the K-State Jobs applicant portal. https://careers.k-state.edu/cw/en-us/job/513259/programproject-coordinator
Application materials should include:
- Cover letter addressing your qualifications and skills related to the position
- Resume or curriculum vita listing education and employment history
- Three professional references including name, address, phone number (mobile number if appropriate) and email address
Screening of applicants begins immediately and will continue until the position is filled. For best consideration, apply by July 1, 2022.
Kansas State University is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
Background check required.