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Academic Program Coordinator (Program/Project Coordinator), Academic and Professional Programs

Kansas State University Global Campus
Academic and Professional Programs
Academic Program Coordinator (Program/Project Coordinator)
College of Engineering and College of Architecture, Planning and Design

Position Description

This position facilitates the coordination and delivery of university credit courses and programs for the College of Engineering and the College of Architecture, Planning & Design. This position reports to the associate dean of program development and administration, who directs the Academic and Professional Programs unit.

The person in this position is a member of the Kansas State University Global Campus staff but is expected to form a strong alliance with the assigned academic colleges and represent the needs of the colleges to Global Campus leadership. In addition, this position will work with numerous entities across campus and is expected to represent Global Campus as requested on committees and project teams.

This position is expected to work within the colleges to develop new courses and programs and to participate in the Global Campus development grant funding process to facilitate new courses and programs.

This position will be expected to actively engage in the development and review of the Global Campus College of Engineering, and College of Architecture Planning & Design budgets and any financial decisions related to the budget while remaining cognizant of how contributions from the college’s programs impact Global Campus and the financial status of Kansas State University.

This position will be expected to participate on Global Campus goal teams. This position supervises a student assistant as assigned.

Program Facilitation and Coordination (40%)

  • Facilitate the delivery and coordination of the College of Engineering and College of Architecture Planning & Design online and off-campus face-to-face courses and programs. This includes degrees, certificates, minors and courses, including consortium programs. This position will also assist with noncredit courses, and seminars as assigned.
  • Serve as the Global Campus liaison with the faculty and staff of the assigned colleges. Meet with new college faculty and department heads to introduce Global Campus and discuss the college’s current and potential online programs. Consistently work to strengthen relationships within each of the assigned departments.
  • Effectively communicate in a timely manner with assigned college departments and faculty to meet student, university, and other constituent needs related to the development and delivery of Global Campus courses and programs.
  • Coordinate marketing and promotion efforts for programs and individual classes for the assigned colleges including appropriate consortium programs.
  • Serve as campus coordinator for the courses involved in the college consortiums with which K-State is a member. These include the University Engineering Alliance for nuclear engineering courses and students, and the Great Plains IDEA for community development students.
  • Collaborate effectively with the Global Campus web coordinator to monitor and update all web pages of assigned colleges and programs.
  • Prepare reports related to assigned programs.
  • Maintain official documents and records in an electronic format.

Program Development (30%)

  • Collaborate with Global Campus and assigned university units to develop new credit programs and courses related to assigned work area.
  • Facilitate market research to evaluate need, identify potential audiences and develop marketing strategies for new program proposals related to the assigned college.
  • Annually review the Global Campus development grant proposals for the assigned colleges and submit recommendations to the Global Campus associate dean.
  • Collaborate effectively with Global Campus conferences and noncredit programs unit in marketing and appropriate reporting for noncredit and professional conference initiatives for assigned colleges and programs.

Enrollment/Financial Management (15%)

  • Monitor enrollment reports and coordinate enrollment efforts with Global Campus units to meet goals and targets.
  • Present enrollment and marketing information to college departments, industry and professional organizations as appropriate.
  • Collaborate with Global Campus units to contact and recruit prospective students.
  • Establish and strive to achieve Global Campus enrollment goals for assigned colleges.
  • Manage Global Campus budgets for assigned colleges, report programmatic changes, and manage financial aspects of assigned programs/courses in order to meet Global Campus targets and goals.
  • Coordinate with the Global Campus administration and finance unit for the transfer of funds to the college and/or appropriate departments.
  • Provide information regarding the transfer of revenues to assigned colleges to the Global Campus dean and associate deans.
  • Process payment of all invoices in a timely manner.
  • Monitor and report programmatic changes that impact the established Global Campus budget for assigned colleges.

Global Campus/University Responsibility (15%)

  • Complete annual Global Campus goals as assigned.
  • Serve fully on Global Campus, university, or professional association committees or project teams when requested.
  • Participate in Global Campus professional development activities.
  • Participate in campus programming related to distance education, retention and student services, diversity events, leadership programs and other campus programs to expand knowledge.
  • Contribute information about assigned programs for inclusion in publicity efforts.
  • Contribute program and faculty nominations to Global Campus awards committee for submission for national, regional and local awards.
  • Coordinate with Global Campus student and faculty services unit to ensure there is no disruption to programs in the event of inclement weather or other emergency.
  • Supervise or co-supervise a student assistant.
  • Maintain an organized and professional office environment.
  • Review areas of work consistency as related to Global Campus policies/procedures. As areas of inconsistency are identified, when possible, revise procedures to comply with standard.
  • Comply with procedures established for schedule notification.
  • Be familiar with the Global Campus Disaster Recovery Plan and be prepared to follow the plan if needed.

Required Qualifications:

  • Bachelor’s degree (this position may use an educational equivalency as determined relevant by a hiring manager)

Preferred Qualifications:

  • Master’s degree
  • Three (3) years of higher education experience in academic programs, student engagement, or relevant experience
  • Excellent interpersonal and communication skills both written and oral
  • Ability to effectively work and communicate with diverse groups
  • Proven record of organizational and administrative skills including the ability to simultaneously manage multiple projects
  • Experience in budget management
  • Knowledge of the field of distance education including general status and challenges, student services and faculty issues
  • Demonstrated experience in development of programs
  • Ability to work independently or as a team member
  • Understanding of technology as it relates to online course delivery
  • Computer skills including Microsoft Office programs, use of database systems and electronic communication applications
  • Experience or general knowledge in careers relevant to assigned colleges/programs
  • Familiarity with KSIS and K-State Online or similar learning management and student information systems
  • Ability to accommodate occasional overnight travel
  • Hold a valid driver’s license in order to meet occasional travel expectations

Appointment conditions: Regular, 12-month appointment

Salary rate: $36,674-$56,845/annual $17.63-$27.33/hour

Please note: the minimum salary for this position is $36,674. Actual salary will be determined based on the candidate’s experience, education, internal equity and departmental funding. Salary offers are typically made between the minimum and midpoint of the salary range. The range indicated includes both the typical hiring range and potential future progression.

Submit your application and required materials via the Kansas State University K-State Jobs applicant portal.http://careers.k-state.edu/cw/en-us/job/503393/academic-program-coordinator

Application materials should include:

  • Cover letter addressing your qualifications and skills related to the position
  • Resume or curriculum vita listing education and employment history
  • Three professional references including name, address, phone number (mobile number if appropriate) and email address

Screening of applicants begins immediately and will continue until the position is filled. For best consideration, applications should be received by March 21, 2018.

Kansas State University is an equal opportunity employer of individuals with disabilities and protected veterans. Background check required. Kansas State University actively seeks diversity among its employees.

Applicants must be currently authorized to work in the United States at the time of employment.