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Kansas State University

Coordinator, Academic and Professional Programs

Division of Continuing Education
College of Architecture, Planning and Design,
Intersession and Evening College Programs

Position Description
March 2013

This position facilitates the development, coordination and delivery of university credit courses and programs in the College of Architecture, Planning and Design and for the Intersession and Evening College programs. Intersession courses include both campus-based courses and distance courses. This position reports jointly to the Assistant Dean, who directs the Academic and Professional Programs unit, and to the Associate Dean for the Division of Continuing Education (DCE).

The person in this position is a member of the DCE staff but is expected to form strong connections to all colleges and will be able to represent the needs of the colleges to the DCE leadership. In addition, this person works with numerous entities across campus and is expected to represent DCE as requested on committees and project teams.

This position is expected to work with all colleges to continually develop new courses and to participate in the DCE Request for Proposal (RFP) grant funding process to facilitate new courses and programs.

This position will be expected to contribute to budgetary and financial decisions related to the assigned programs and to develop marketing plans for all programs under this position’s purview.

This person will be expected to participate in division goals that lead to development of enhanced service to students and faculty.

Program Facilitation and Coordination 45%
  • Facilitate the delivery and coordination of university credit courses and programs delivered on campus, off campus, and online for the College of Architecture, Planning and Design, and the Intersession and Evening College programs. This includes working with all departments within the colleges and with the Great Plains IDEA programs.
  • Serve as DCE liaison with the faculty and staff of the academic colleges. Handle college concerns or problems related to courses and programs.
  • Coordinate marketing and promotion efforts for all assigned programs to include working with the Director of Marketing and Communication Services to develop and implement an annual marketing plan for each program.
  • Meet the needs of constituents in a timely manner as all aspects of the assigned load of programs are coordinated.
  • Review areas of work consistency as related to DCE policies/procedures. As areas of inconsistency are identified, when possible, revise procedures to comply with standard.
  • Monitor enrollment information and provide reports as requested.
  • Monitor and maintain all web pages of assigned programs.
  • Prepare reports related to assigned programs.
  • Maintain official documents and records in an electronic format.
  • Be prepared to demonstrate steps taken to strengthen relationships within colleges and to better communicate with faculty, staff and administrators.
Program Development 30%
  • Monitor higher education trends as they relate to continuing education and implement trends as appropriate through updated or new programming.
  • Develop new credit and noncredit programs related to assigned work area to satisfy educational and workforce needs.
  • Build multi-year plans for program expectations.
  • Develop planning process that identifies need for new courses so course offerings are consistently developed to replace courses no longer offered.
  • Annually review the DCE RFP College of Architecture, Planning and Design grant proposals and submit recommendations to the DCE Associate Dean.
  • Monitor the development and implementation of new courses and programs in the College of Architecture, Planning and Design, as approved through the RFP process.
Financial 10%
  • Participate in budgeting process for assigned areas. Monitor budgets throughout the year, reporting when asked. Participate in quarterly budget meetings.
  • Responsibly manage financial aspects of assigned programs/courses while meeting section goal of contributed revenue.
  • Be aware of and report programmatic changes that impact the established DCE budget.
APP/Division/University Responsibility 15%
  • Complete DCE goals as assigned.
  • Supervise staff members (student worker, graduate student or program assistant) assigned to work directly on college programs.
  • Serve on DCE, university or professional association committees or project teams when requested.
  • Maintain an organized and professional office environment.
  • Comply with procedures established for schedule notification.
  • Participate in DCE professional development process aimed at furthering professional growth.
  • Participate in Provost Lecture Series, campus programming related to distance education, retention or student services, diversity events, leadership programs and other campus programs that would expand knowledge.
  • Contribute information about assigned programs for inclusion in DCE publicity efforts.
  • Contribute program nominations to DCE Award committee for submission for national and regional awards.
  • Be familiar with the DCE Emergency Plan and be prepared to follow the plan if needed.
Required Qualifications:
  • Bachelor’s degree
  • 5-7 years of university experience or relevant experience
  • Experience in new educational program development
  • Proven record of organizational and administrative skills including the ability to meet strict deadlines and to simultaneously manage multiple projects
  • Ability to understand, interpret and implement policy and procedures and to problem solve effectively
  • Knowledge of higher education, distance education and credit policy including challenges related to provision of services to all constituents
  • Understanding of technology as it relates to on-campus and online delivery of distance education
  • Strong collaboration skills
  • Excellent written and oral communication skills and the ability to effectively communicate with diverse groups
Preferred Qualifications:
  • Master’s degree
  • Experience with or general knowledge of academic programs
  • Successful record of creation and implementation of new educational programming


To apply, send:
- Cover letter addressing your qualifications and skills related to the position
- Resume or curriculum vita listing education and employment history
- Four professional references including name, address, phone number (cell number if appropriate) and email address

Send via email to: Marla Wood,

Send via postal mail:
Program Coordinator
Search Committee
Kansas State University
Division of Continuing Education
1615 Anderson Avenue, Ste. 101
Manhattan, KS 66502-4098

Screening of applicants begins March 22, 2013 and will continue until the position is filled.

Kansas State University is an equal opportunity employer and actively seeks diversity among its employees. Background check required.